HVAC Answering Service That Actually Books Jobs
Stop losing AC repair and furnace emergency calls to voicemail. BookedUp's AI receptionist answers 24/7, qualifies every lead, and books appointments while you're on the job.
$350-800
Avg HVAC Job Value
35%
Calls Missed in Peak Season
60%
Emergency Calls After Hours
$15K+
Lost Revenue/Year from Missed Calls
HVAC Contractors Face Unique Challenges
Seasonal Rush Overwhelms Your Phone
First hot day of summer? First cold snap? Your phone explodes. You're running from job to job while leads pile up in voicemail.
Emergency Calls at 2am Need Answers
AC dies in July heat. Furnace fails in January freeze. Customers need to know someone will help — even at 2am.
Complex Calls Need Real Qualification
Is it the compressor or just a thermostat? AC or heat pump? Residential or commercial? You need answers before dispatch.
How BookedUp Handles HVAC Calls
Our AI is trained specifically for HVAC lead capture and emergency call handling.
Example: AC Emergency Call
AI Receptionist:
"Hi, thanks for calling ABC Heating & Cooling! I can help you schedule service. What's going on with your system today?"
Caller:
"My AC stopped working and it's 95 degrees in my house!"
AI Receptionist:
"I understand — that's uncomfortable! Let me get you scheduled right away. What's your address? And is this a residential home or commercial property?"
What You Receive:
SMS ALERT
🔥 HOT LEAD: AC Emergency
Name: Sarah Johnson
Phone: (615) 555-1234
Address: 123 Oak St, Nashville
Issue: AC not cooling, 95° inside
Urgency: EMERGENCY
Available: Today ASAP
Type: Residential
Caller also receives SMS confirmation that help is on the way.
HVAC-Specific Features
Heating & Cooling Expertise
AI understands HVAC terminology: compressors, condensers, heat pumps, furnaces, ductwork, refrigerant, tonnage.
Emergency Detection
Automatically flags dangerous situations: no heat with elderly/infants, gas smells, extreme temps. Marks as URGENT.
Seasonal Scheduling
Books maintenance appointments, handles tune-up requests, manages your calendar during seasonal rush.
Service Type Qualification
Determines: residential vs commercial, system age, service history, warranty status, preferred appointment times.
24/7 Emergency Coverage
Nights, weekends, holidays. When the AC dies at 2am in July, someone answers and gets help scheduled.
Pricing Guidance
Handles pricing questions professionally: "Service calls start at $89. A technician can provide an exact quote on-site."
"Last summer I was losing my mind with the call volume. Now BookedUp handles everything while I'm on jobs. I booked an extra $8,000 in July from calls I would have missed."
James T. — HVAC Contractor, Austin TX
One HVAC Job Pays for a Year
Average AC repair: $350. BookedUp Starter: $149/month. The math is easy.
Most Popular for HVAC
Pro Plan
$249/month
- 250 calls/month (plenty for seasonal rush)
- AI voice trained on HVAC terminology
- Emergency call flagging
- Calendar integrations (Jobber, ServiceTitan)
- Call recordings & transcripts
- Instant SMS + email notifications
No credit card required
HVAC Answering Service FAQ
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